TITLE: Library Assistant

IMMEDIATE SUPERVISOR: Librarian/LC Coordinator

CONTROLLING SUPERVISOR: Chair

STATUS: Part-time

LOCATION:  Kaw City, OK 

Qualifications:

Prefer an Associate Degree or certificate in Library Technology, high school diploma or GED and/or one (1) year related office and/or administrative experience including clerical and computer skills in a Windows environment. Relevant education, training or experience may substitute. Must be proficient in word processing (MS Word), spreadsheets (MS Excel), and computer literate. Must be able to set priorities, organize coordinate work efficiently, and establish good personal relations with other workers and the public. Must be ab le to pass a background check, drug test and maintain such status, as well as possess and maintain a valid driver’s license and continue to be insurable.

Responsibilities and Duties:

This position shall provide administrative, clerical and support services to the Kaw Nation Learning Center, its staff and its patrons. Duties shall include the following.

1. Perform standard daily library duties; preparation and organization of the library materials and periodicals, which includes maintaining proper records for loaned materials, sorting and shelving materials, inspecting and repairing materials if need or when damaged.
2. Assist and direct library patrons with basic questions and requests, in the use of reference materials and computer assisted research. Answer and manage incoming telephone calls, respond and manage and /or refer as appropriate, inquiries and requests from library patrons, the public, media, business contacts, vendors, and representatives from other organizations, as may be necessary.
3. Administer library programs, policies and procedures, handle inter-library loan requests, prepare invoices, perform routine coding and cataloging of library materials and retrieve information from computer databases. Loan and collect books, periodicals, videotapes and other library materials to and from library patrons.

All new hires will be required by the Kaw Nation (post hire) to submit to an employment drug screen. Failure to pass the post hire drug screen will lead to withdrawal of the job offer or termination of employment.

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TITLE: Wellness Clerk

IMMEDIATE SUPERVISOR: Wellness Director

CONTROLLING SUPERVISOR: Health Director

QUALIFICATIONS:Applicant is required to have a high school diploma or must be sixteen (16) years of age or older and currently enrolled in high school.  Must possess basic clerical skills, good oral and written communication skills, and an ability to set priorities. Must be able to organize and coordinate work efficiently.  Computer skills are required.

RESPONSIBILITIES:

1. Responsible for providing overall administrative support for the Kaw Nation Wellness Center.
2. Responsible for all clerical support to staff including, but not limited to, word processing for reports and drafts of schedules.
3. Responsible for preparing materials for all certifications and/or trainings as needed.
4. Responsible for typing, word processing, filing, answering phones, making copies, and scheduling.
5. Keep each area assigned to clean dusted, vacuumed, and trash emptied.
6. Clean and sanitize all bathrooms, keep paper towels and toilet tissue stocked.
7. Report any problem that should require knowledge of specific training to repair or correct to Immediate Supervisor.
8. Wash windows inside and out on a periodic schedule.
9. Complete any other duties as assigned by immediate or controlling supervisor.

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KAW NATION

POSITION DESCRIPTION

TITLE: ICW ADMINISTRATIVE ASSISTANT

IMMEDIATE SUPERVISOR: ICW Director

CONTROLLING SUPERVISOR: Chair 

QUALIFICATIONS:

• Excellent verbal and written communication skills.
• Working knowledge of computers.
• The ability to use word processing and spreadsheets.
• Must be willing to work some evenings and weekends.
• Ability to monitor budgets both tribal and grant.
• Commitment to excellence and high standards.
• Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
• Strong interpersonal skills.
• Ability to understand and follow written and verbal instructions.
• Ability to deal effectively with a diversity of individuals at all organizational levels.
• Good judgment with the ability to make timely and sound decisions.
• Creative, flexible, and innovative team player.
• Ability to work independently and as a member of various teams and committees.
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
• Acute attention to detail.
• Demonstrated ability to plan and organize projects.
• Must be able to speak, read, write, and understand the primary language(s) used in the workplace.
• Must clear the required Background check

                                                                                     RESPONSIBILITIES:

Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.

• Answers and screens telephone calls in a professional and timely manner; takes accurate messages with a high degree of professionalism and
• Exercises considerable judgment and discretion in handling requests for appointments and telephone
• Distributes daily internal/external mail and overnight packages; sends and distributes
• Composes, types, and distributes professional correspondence and memoranda, E-mail and faxes, using individual initiative and as assigned.
• Proactively establishes, and maintains highly organized filing system, files correspondence and other records.
• Meets and greets
• Orders and maintains supplies, coordinates equipment
• Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing.
• Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.
• Assists with special projects as assigned.
• Performs other duties as assigned by supervisor.

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TITLE:  GRANTS ADMINISTRATIVE ASSISTANT

IMMEDIATE SUPERVISOR:  GRANTS & CONTRACTS DIRECTOR

CONTROLLING SUPERVISOR: CHAIR

QUALIFICATIONS:

Bachelor’s Degree in Business, Accounting is preferred, Office Administration or related field or an Associate’s Degree with a minimum of 3 years’ experience working with federal funding and financial reporting. Must possess and demonstrate excellent communication skills (verbal and written).  Demonstrated organizational ability and an ability to meet deadlines. Must be familiar with funding research, identification of potential funding opportunities, federal grant program organization, funding portals, and reporting methods.  Must have experience with Microsoft Office including Excel and Word.  Must be able to complete federal financial reporting as well as process and disseminate information to the Department Director. Must be able to multi-task in a fast paced environment.

RESPONSIBLITIES:

1. Work with Director and grant staff on all grant related duties as designated by Grants & Contracts Director.
2. Complete federal financial reporting in a timely manner and distribute all monthly financials to program employees.
3. Update and maintain internal grants/contracts monitoring system that provides all relevant information regarding grants in operation and development.
4. Assist in federal grant/contract monitoring in the area of procedure development, documentation, software spreadsheet and database development.
5. Assist grant team with proposals including writing, editing, table of contents, packaging, mailing, copies, preparing attachments and portal management.
6. Prepare cover letters and award documentation for Chair signature.
7. Responsible for the setup, filing and maintaining of grant folders relevant to the federal funding efforts of the tribe.
8. Must hold all information regarding the Nation in the strictest confidence in all matters, responsibilities, and duties performed under this position.
9. Assist with/complete any other job duties that might be assigned by immediate/controlling supervisor.

All new hires will be required by the Kaw Nation  a pre employment drug screen and background check.  Failure to pass the either will lead to withdrawal of the job offer or termination of employment.

Preference is given to qualified Native American and Veteran candidates on Kaw Nation Job Openings.   

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TITLE: PHARMACY CLERK

IMMEDIATE SUPERVISOR: CLINIC PHARMACIST

 CONTROLLING SUPERVISOR: CHAIR

 LOCATION: NEWKIRK, OK

QUALIFICATIONS:

High School diploma required.  Applicant must have at least two (2) years of experience in an outpatient clinic setting.  Computer proficient as evidence by experience with computer operation in an employment situation with experience operating QS-1 Pharmacy Computer system is preferred.  Must be able to perform bending and lifting tasks.  Applicant must have excellent communication and people skills.

RESPONSIBILITIES:

1. Assist in inventory of pharmaceutical stock.
2. Operate the pharmacy computer system including patient and pharmaceutical data input, report generation, etc…
3. Answer phone and assists patients.
4. Perform basic cleaning duties in pharmacy area as needed—i.e. clean all counter and glass surfaces daily and dust shelves and products as needed.
5. Call customers to confirm prescriptions were ready for pick up
6. Contact providers when necessary to confirm patient information
7. Complete other duties as assigned by the pharmacist.

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TITLE:  FLOATER

IMMEDIATE SUPERVISOR: FRONT OFFICE ADMINISTATOR

CONTROLLING SUPERVISOR: CHAIR

STATUS: REGULAR, FULL -TIME

LOCATION: KAW CITY, PONCA CITY, NEWKIRK, OK

QUALIFICATIONS:

Must have a high school diploma/GED and/or Vocational secretaries training or trade school.  Must have proficiency in word processing.  Requires demonstrated language and spelling skills and knowledge of efficient office procedures.  Valid Oklahoma Drivers and insurable. Must be able to commute to Kaw City, Newkirk, or Ponca City depending on the needs of Kaw Nation. Experience in multi-phone line system with good communication skills and postage machines is preferred.  Experience may be substituted for educational requirements.

RESPONSIBILITIES:

1. Greet clients and visitors with a positive, helpful attitude.
2. Helping maintain workplace security by issuing, checking and collecting badges as necessary and maintaining visitor logs.
3. Answering phones in a professional manner, and routing calls as necessary.
4. Process all incoming/outgoing mail including mail records.
5. Record Maintenance request log.
6. Provide excellent customer service.
7. Scheduling appointments for various departments.
8. Assisting in janitorial work throughout Kaw Nation facilities.
9. Assisting Kaw Nation departments in Kaw City, Ponca City, and Newkirk as needed on a day-to-day basis.
10. Complete any other duties as assigned by the immediate/controlling supervisor.

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TITLE: INSURANCE PROCESSING /Data Entry

IMMEDIATE SUPERVISOR: BUSINESS OFFICE SUPERVISOR

CONTROLLING SUPERVISOR: CHAIR 

STATUS: Regular, full-time 

LOCATION: Newkirk, OK 

QUALIFICATIONS:

Requires a High School Diploma or GED with a minimum of 2 years experience in a clinical/physician office setting.  Work history should reflect knowledge of medical terminology, ICD-9, ICD-10, CPT coding, third party billing.  Must be proficient in computer skills including Microsoft Word and Excel.  Must exhibit the ability to recognize and use accordingly skills related to confidentiality issues.  Must have the ability to answer multiple phone lines, multi task, and coordinate work efficiently.  Must be able to communicate effectively with the public for the purpose of giving and obtaining information.  Must have a valid driver license and be insurable.

RESPONSIBILITIES AND DUTIES:

1. Post all payments for medical clinic.
2. Review denied claims for medical billing.
3. Maintains aged open report to ensure all medical billing is captured.
4. Communicates with insurance companies and patients to ensure insurance is correct.
5. Enters Mammograms, Well Woman Exams, Biopsy’s and other cancer prevention appointments into CaST.
6. Runs reports in CaST to send to the CDC on how many women served by the Kaw Women’s Health grant.
7. Assists in coding medical visits.
8. Performs other duties, consistent with the position, as required or assigned by the immediate supervisor or controlling supervisor. 

All new hires will be required by the Kaw Nation submit to a pre employment drug screen.  Failure to pass the drug screen will lead to withdrawal of the job offer or termination of employment.

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TITLE:  Land Manager

IMMEDIATE SUPERVISOR: Executive Director 

CONTROLLING SUPERVISOR:  Chair

QUALIFICATIONS:

A bachelor’s degree in resource management, planning or related field and four years’ experience in land management. An additional four years of professional experience in land management may be substituted for the formal education requirement. A demonstrated ability to read maps as well as knowledge of legal property descriptions. This individual must be able to physically lift at least 50lbs. Must be able to set priorities, organize, coordinate work efficiently, and establish good personal relations with other office workers and work independently and creatively.  Must be able to communicate well, both verbally and written format, and prepare and present technically correct and detailed material through presentations.  Must be at least eighteen years of age, possess a valid driver license and be insurable. 

OVERVIEW:

The land management officer is responsible for the Nations land inventory and classification program, land disposal program through sale, lease or exchange, and land acquisitions. Additional responsibilities involve coordination with federal, state and local governments on land management issues. Land Managers, maintain and develop forests, rangelands and other natural sites for conservation or resource development

RESPONSIBILITIES AMD DUTIES:

1. Other duties maybe assigned and required by the KNED Director.
2. Work with private landowners and government agents
3. Maintain current knowledge of pertinent legislation and land use regulations
4. Design and implement ways to improve the land with minimal environmental impact
5. Design, implement and evaluate programs to sustain the land and its wildlife
6. May supervise harvests
7. Choose and prepare sites for planting trees and other crops
8. Monitor grazing lands for signs of disease, insect infestation and over grazing
9. Lead Based Paint inspections and Risk Assessments as needed
10. Home energy audits and assessments

Indian Preference considered with verification of Indian Heritage

Veteran Preference considered with verification

All new hires will be required by the Kaw Nation to submit to a pre-employment drug screen and background check.  Failure to pass the pre-employment drug screen or background check will lead to withdrawal of the job offer or termination of employment.

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TITLE: Clinic Receptionist

IMMEDIATE SUPERVISOR: Health Director

CONTROLLING SUPERVISOR: Chair

STATUS:  Regular, full-time

LOCATION:  Newkirk, OK

QUALIFICATIONS: High School Diploma or GED.  A minimum of 1-year experience in a medical office environment or related office experience. Must have the ability to multi task and coordinate work efficiently.  Must possess good oral communication. 

RESPONSIBILITES AND DUTIES:

1. Answer multiple phone lines.
2. Check patients in and out.
3. Schedule appointments for health clinic.
4. Review patient registration data daily to update and correct patient information, ensuring all information is current.
5. Assist patients in completing new or updated information.
6. Make appointment reminder calls.
7. Scan patient information into the electronic chart.
8. Copy records requests received from patients, disability, attorney offices, other medical facilities, etc.
9. Observes strict confidentiality in all matters, responsibilities and duties performed under this position and adhere to the HIPAA (Privacy Act) in regards to patients’ medical information.

1. Complete any other jobs assigned by the immediate /controlling supervisor.

All new hires will be required by the Kaw Nation to submit to a pre employment drug screen. Failure to pass the drug screen will lead to withdrawal of the job offer or termination of employment.

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TITLE: MAINTENANCE HELPER

IMMEDIATE SUPERVISOR: MAINTENANCE DIRECTOR 

CONTROLLING SUPERVISOR: CHAIR

 QUALIFICATIONS: Applicant must have general knowledge of lawn care, plumbing, and carpentry.  Must have a valid Oklahoma Driver License and be able to pass a drug test.  Applicant must be able to do heavy lifting.

RESPONSIBILITIES:

The employee will assist the maintenance worker and supervisor as assigned by the supervisor.  The duties will be assigned according to need and to the skill level of the helper.

1. Required to drive a vehicle.
2. Provide carpentry assistance.
3. Provide plumbing assistance.
4. Required to help with lawn care including mowing, planting, and trimming.
5. Will perform minor repairs as directed.
6. Perform any other responsibilities related to maintenance as assigned by the immediate/controlling supervisor.

All new hires will be required by the Kaw Nation to submit to an pre employment drug screen.  Failure to pass the drug screen will lead to withdrawal of the job offer or termination of employment.

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TITLE: IT Specialist

IMMEDIATE SUPERVISOR: Executive Director

CONTROLLING SUPERVISOR: Chair

QUALIFICATIONS:

Requires an Associates or computer background in related field. Must have experience in Windows applications, configuring and troubleshooting with software and hardware. Strong problem-solving skills. Excellent communication skills. Pro-active, self-starter requiring minimal supervision. Must possess excellent administrative assistant skills (i.e. computer functions, typing, filing, copying, fax, and telephone systems) Confidentiality is at all times a must.

RESPONSIBILITIES:

1. Installing and training of software applications.
2. Installing, administering, and repairing hardware.
3. Maintaining office equipment (i.e. copier, printers, fax machines, phone, etc…)
4. Maintain security at all levels (employee, application, internet)
5. Assists user to resolve computer-related problems such as inoperative hardware or software.
6. Read technical journals and manuals and attend vendor seminars to learn about new computer hardware and software that will benefit the Nation.
7. Install new / rebuild existing servers and configure hardware, peripherals, services, settings, directories, storage, etc. in accordance with standards and project/operational requirements.
8. Evaluate the compatibility with existing systems, ease of use, and if software meets the needs of the program or department with the Nation.
9. Develop and maintain installation, configuration, security/access and backup procedures
10. Administer, support and troubleshoot software / hardware and overall network infrastructure including but not limited to: Windows 2003/2008, Exchange 2003/2010, Terminal Services, VMware, firewalls, routers, broadband connectivity, database servers, performance monitoring, back-ups, third party application support, etc.
11. Create and upkeep network documentation including but not limited: network assessments, monthly maintenance plans, etc.
12. Responsible for the installation, maintenance, and troubleshooting of all managed switches, routers, storage arrays, and servers with the position supervisor. Physically installs all new network equipment. Typically performs the initial installation and maintenance of all network-based software. Performs ongoing installations of new software and hardware and maintains existing Windows network.
13. Be aware of departmental budgets for procurement objectives.
14. Complete any other duties assigned by the immediate or controlling supervisor. 

All new hires will be required by the Kaw Nation (post hire) to submit to an employment drug screen and background check.  Failure to pass the post hire drug screen or background check will lead to withdrawal of the job offer or termination of employment.

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TITLE: Dental Hygienist

IMMEDIATE SUPERVISOR: Health Director

CONTROLLING SUPERVISOR: Chair

STATUS: Full Time

LOCATION: Kanza Health Clinic, Newkirk

QUALIFICATIONS:

Dental hygienists are required to earn a minimum of an Associate’s degree or certificate from an accredited dental hygiene school and hold a State license in order to practice. Dental hygienists are expected to be competent in multiple areas of dental health including: completing dental prophylaxis and non-surgical periodontal therapy; providing oral cancer screening and radiographic studies; charting conditions of dental caries and disease; providing preventative care, and performing procedures in compliance with the Dental Practice Act.

RESPONSIBILITES AND DUTIES:

1. Prepare treatment room for patient, ensuring adherence to all clinical and infection control protocols.
2. Prepare patient for dental hygiene treatment by welcoming, seating, and draping patient. Explain and demonstrate oral hygiene instructions (tooth brushing, flossing, nutritional advice, and smoking cessation) and answer all patient questions.
3. Manage instrumentation for dental hygiene treatment by sharpening, sterilizing, and storing instruments in an organized manner.
4. Complete oral assessments including: reviewing the patient’s dental history; evaluation of the gingival condition, dentition, and intraoral/extraoral tissues; oral cancer screening; and periodontal and dental charting.
5. Take and interpret dental radiographs; ensure diagnostic quality of radiographs.
6. Complete dental prophylaxis and non-surgical periodontal therapy by removing calculus and stains from the dentition and beneath gingival tissues; place subgingival antimicrobial agents as indicated by the patient’s periodontal condition.
7. Apply anti-caries agents such as fluorides and other preventative agents as indicated by the condition of the patient’s oral health.
8. Administer local anesthetics and/or nitrous oxide analgesia as indicated by the patient’s oral health needs or as directed by the dentist.
9. Fabricate temporary restorations, clean and polish removable appliances, remove cement from crowns and bridges.
10. Serve as an active participant in the management of medical and dental emergencies by following instructions from the team leader, maintaining BLS certification, locating and bringing emergency drugs and oxygen delivery systems, and alerting first responders.
11. Maintain accurate and detailed treatment notes including vital signs, medical and dental histories, dental and periodontal charting, and treatment rendered.
12. Ensure compliance with HIPAA regulations and maintain all confidential information.
13. Protect patients and employees by maintaining a safe and clean work environment and complying with all OSHA, CDC, ADA, and clinic procedures, rules, and infection control regulations and guidelines.
14. Ensure functional operation of dental equipment by completing preventive maintenance requirements, following manufacturer’s instructions, troubleshooting malfunctions, calling for repairs, maintaining equipment inventories, evaluating new equipment and techniques.
15. Maintain dental supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing or submitting orders for supplies, and verifying receipt of supplies.
16. Conserve dental resources by using equipment and supplies as needed to accomplish dental treatment.
17. Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies.
18. Contribute to the clinical team by participating in team meetings, assisting colleagues with clinic duties, and disseminating information as indicated.
19. Primary dental clinic personnel in charge of community outreach including the initiation and organization of outreach activities and programs.
20. Complete any other duties as assigned by immediate/controlling supervisor and/or dentist.

All new hires will be required by the Kaw Nation (post-hire) to submit to an employment drug screen. Failure to pass the post-hire drug screen will lead to withdrawal of the job offer or termination of employment. All new hires must be able to stand, walk, stoop, bend, kneel, pull, push and lift a minimum of 25 lbs.

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